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Minutes of Annual Meeting - September 12, 2017

The meeting was called to order by Trustee Wilfred J. Perreault at 7:30 p.m. on September 12, 2017, at Fire Station No. 2, 2020 South Highland Avenue, Conference Room, Lombard, Illinois.

Members Present: Wilfred J. Perreault, Trustee and Treasurer and Joseph F. Gribauskas, Jr., Trustee and Secretary were present. The Trustee Perreault thanked Ronald C. Smith on his retirement for his long service to the District and welcomed Chief Richard Sander to the District.

Trustee Perreault called for a moment of silence for the victims of the recent hurricanes and for the first responders.

Member Absent: None

Others in Attendance: Fire Chief Richard Sander of the Lombard Fire Department; Lt. Gerald Howell of the Lombard Fire Protection District and Maureen C. Strauts, Martin, Craig, Chester & Sonnenschein LLP.

A notice of the annual meeting and the Agenda of this meeting have been posted at both Fire Stations at least 48 hours prior to the meeting and the agenda for the meeting and notices of the annual meeting have been posted on the District’s website continuously for longer than this time period. Attorney Strauts reported that the notices of the public hearing on the budget and annual meeting had been published in Lombard Suburban Life, a newspaper of general circulation within the District on August 4, 2017. Attorney Strauts reported that there was a quorum for the meeting.

Whereupon Trustee Gribauskas moved to elect Wilfred J. Perreault as President for the following year. Motion carried.

Whereupon, Trustee Perreault moved to elect Joseph F. Gribauskas, Jr. as Secretary for the following year. Motion carried.

Whereupon, Trustee Gribauskas moved to elect Wilfred J. Perreault as Treasurer for the following year. Motion carried.

Copies of the minutes of the annual meeting on September 13, 2016 had been distributed to all members following that meeting and posted on the web site of the District. Trustee Perreault moved that the reading of the minutes for the annual meeting be waived and that the minutes of the annual meeting be accepted as written. Motion carried.

The Trustees discussed that the Village of Lombard has provided a high level of service to the whole district, that there is good response time for calls in the District, that the service to the residents has been excellent and that there was no need to change its relationship with the Village of Lombard Fire Department.

Whereupon, Trustee Perreault moved and Trustee Gribauskas seconded the motion that the District will maintain its relationship with the Village of Lombard Fire Department for fire protection in accordance with the existing contract with the Village of Lombard. Motion carried.

The attorney for the District reported that under current state law the District is not required to have a formal audit by a certified public accountant of its finances conducted since it has a budget less than $850,000.00. This has been the policy of the District for several years. Last year the Board adopted a new policy and procedure in lieu of an audit in response to new law that requires the District approve the annual financial report prepared by the Treasurer each year by a 3/5 majority in order to avoid the requirement of conducting a formal audit of the records every four years. This will avoid additional costs to the District.

Whereupon, the Board was provided a copy of the Treasurer’s annual report for 2016 that was published in 2017, posted on the District’s website and mailed to the Board prior to the meeting, and filed with the County Clerk. The Treasurer reviewed the items on the report showing the expenses actually paid, including for fire services, and the receipts, including taxes, paid to the District. The Trustees discussed the report. Trustee Perreault moved and Trustee Gribauskas seconded the motion to approve the Treasurer’s Annual Report for 2016. Motion carried unanimously.

Whereupon, the Trustees considered the Treasurer’s report and recommendation to adopt the tentative budget. Trustee Perreault presented the proposed budget and described the budget process, including a comparison to the prior budget and the Assessed Property Valuation of the District. The Trustees then discussed the tentative budget, the actual expenses paid during the last year, and amounts appropriated in the budget for 2017.

Trustee Perreault opened and called to order the Public Hearing on the proposed Budget and Appropriation Ordinance. The Motion was seconded by Trustee Gribauskas. Motion carried.

As there were no members of the public present at the Public Hearing who wished to be heard, Trustee Perreault moved to close the Public Hearing. Motion seconded by Trustee Gribauskas. Motion carried.

Whereupon, Trustee Perreault moved that the proposed budget be adopted as the 2017 Budget and Appropriation Ordinance in the form of the Ordinance No. 98 which had been prepared by the Attorney for the Fire Protection District. Trustee Smith seconded the motion. Motion carried.

Whereupon, Trustee Perreault moved that the 2017 Levy Ordinance be adopted in the form of the Ordinance No. 99 which had been prepared by the Fire Protection District Attorney. Trustee Gribauskas seconded the motion. Motion carried.

Whereupon, the Fire Chief reported on the activities of the Lombard Fire Department and the provision of services to the District. The Fire Chief presented a written report of the Department’s activities in the District during the last year. The Lombard Fire Department increased the number of paramedics resulting in the ability to provide 3 ALS ambulances full time. There were a total of 452 calls of which 370 were for emergency medical services. This is an increase of 29 calls over last year’s total number of calls. The Department reported that the average response time to the District was six minutes and one second. In January of 2018, the ambulance billing rate will increase for all residents and nonresidents. This is the first increase since 2009.

As new business and legal report, the District attorney reported that she completed the annual training as the Open Meetings Officer and as the Freedom of Information Officer and the Ethics Training for the County. She also acts as the administrator of the County Ethics Training Program that requires annual training for the board members. Trustees Perreault and Gribauskas completed the Ethics training for 2017. There were no FOIA requests filed this year.

Whereupon, the Trustees determined that the next meeting would be Wednesday September 12, 2018 at 7:30 p.m. All meetings shall be held at the Lombard Fire Protection Department Station #2, 2020 S. Highland Avenue, Conference Room, Lombard, Illinois 60148. The President shall call special meetings as required for the orderly administration of the District.

Whereupon, Trustee Perreault moved and Trustee Gribauskas seconded a motion to adjourn. Motion carried.

Dated: September 12, 2017
Joseph F. Gribauskas, Jr., Secretary